Executive Assistant to the CEO - Hustle & Bustle｜Meet.jobs

You will be providing principal administrative support to the CEO, as well as scheduling, coordinating the team and otherwise supporting the needs of the Management.

The ideal candidate is a self-motivated team player with a strong work ethic and will be able to work well under pressure in a dynamic, fast-paced environment. This position calls for someone who is tactful, diplomatic,resourceful and exercises independent judgment and discretion.

Responsibilities:

Preparing meeting agenda, recording and distribution of meeting minutes on a timely basis.
Calendar scheduling and planning; includes travel coordination and planning, overseeing Team schedules and manpower allocation.
Prepare internal correspondence, draft letters, memos and other documents as appropriate
Create and mail meeting notices, invitations etc.
Coordinate facilities and equipment bookings for internal Company activities, i.e. weekly cohesion, meetings, team lunches.
Acts as an information resource to employees, Board members, and others, as appropriate.
Keep up to date of all Company affairs and is proactive in addressing or advising the CEO of sensitive or pending issues.
Must be able to communicate professionally at all times.
Handle travel arrangements and expense reports; including reimbursements and claims for CEO and Management.
Handle incoming mail by sorting and highlighting important information; when possible, direct requests to appropriate team members for response.
Oversee staff training programmes and company programmes that include weekly cohesion, community involvement activities, team lunches, corporate gifting etc.
Maintain accurate employee information records.
Maintain administrative files.
Other duties as assigned.
Requirements:

Excellent management, time-management and problem-solving skills
Strong interpersonal skills and the ability to build relationships with stakeholders
Proficiency in MS Word, Excel, PowerPoint as well as Google Docs, Sheets and Slides
Tech savvy; ability to learn new software and other relevant programs
Ability to conduct research and present in a succinct and well-written manner
Ability to work independently and with professional discretion
Other benefits and perks that comes with this position:

Be part of a fast-growing award winning integrated events agency with concierge capabilities and work closely with established companies and clients.
Be part of a co-working community.
Medical leave and benefits.
Weekly company cohesion activities.
Annual company retreat.
Remuneration and appointment will commensurate with qualifications and experience. Interested candidates are invited to submit a comprehensive resume, stating current and expected salary, and date of availability.

We regret that only shortlisted candidates will be notified.