Executive Assistant - Teampay｜Meet.jobs

About the jobAbout Teampay

Teampay is an entirely new way to manage spend, giving you proactive controls and real-time visibility - without slowing down your employees. With Teampay's distributed spend management platform, you can manage all types of purchasing, made by anyone, from end-to-end. Employees love the effortless experience, and Finance teams can breathe easy knowing that all spending is pre-coded & pre-approved.

About the role

As an Executive Assistant to the CEO, you will act as a liaison between the CEO, the executive team, the board of directors, the company, and the outside world.  You are an organized, detailed collaborator that is able to efficiently multitask, prioritize appropriately, and drive projects through to completion, either directly or indirectly. 

You are able to proactively communicate in both written and verbal form, in a fast-paced, growth-oriented environment. You will serve as both a "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, maintaining credibility, trust, and support with the executive team. 

You will create a tremendous amount of leverage for the CEO, working closely with the CEO to keep them well informed of upcoming commitments and responsibilities, ensuring follow-through, and proactively taking projects off their plate. 

This role reports to the CEO, requires utmost professionalism, and will give you exposure across every department at the company. The successful candidate should expect a hybrid role, with days in our NYC Greenwich Village HQ to match that of the CEO for meetings and team collaboration. Covid-19 vaccination required. 

Key Responsibilities:

 

Manage the CEO and executive team’s calendars, including booking both internal and external meetings, managing attendees, and booking travel

Prepare agendas, background information, and occasionally record notes and action items for both internal meetings and external appointments

Properly store documentation in Dropbox, Notion, Asana, or other systems while making improvements for existing processes

Act as a “right hand” to the CEO, assisting them with their daily routine, identifying areas of optimization, assistance, and taking on necessary tasks to create leverage in their day

Occasionally communicate company-wide announcements and initiatives, on behalf of the executive team

Coordinate and execute internal employee meetings & high-profile external events

 

Common Candidate Qualifications:

 

5+ years in an Executive Assistant or Personal Assistant role or other relevant experience, working for the C-suite of a startup or tech company

Mastery of calendar management (experience with Google Calendar required)

Clear communication skills (both spoken and written)

Strong attention to detail

Ability to drive multiple tasks through to completion, while communicating clearly, meeting expectations on timing, and maintaining a high level of accuracy

 

You'll love working at Teampay if...

You're a builder. You're passionate about crafting things that matter. You're curious and agile in thought and action. You value authenticity and possess a strong work ethic. You're empathetic and look forward to learning from people unlike yourself. You want to make an impact with a strong team. You look for challenges that force you to grow. You rarely miss a detail and always learn from your mistakes. You have diverse interests outside of work, but are ready to pitch in and be responsive when the pressure is on.

Interested?

If you decide to work at Teampay, you’ll get benefits and perks like these:

 

Healthcare premiums 100% covered for employees and 50% covered for dependents.

Unlimited PTO

Paid Parental Leave 

One Medical membership for all employees.

FSA or HSA programs available.

Pet Insurance for employee’s pets.

Citibike membership for all employees.

401k Program with employer match on contributions.

Annual Training and Development budget for all employees.

Access to an office space in lower Manhattan. 

Yearly stipend for remote work setup.

Fun and educational events for all employees, offered both virtually and in-person. 

 

You can learn more about our product features here, and see our company values here.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.