Executive Assistant (Remote) - Rula｜Meet.jobs

We believe that mental health is just as important as physical health. We recognize that mental health issues can be complex and multifaceted, and we are dedicated to treating the whole person, not just the symptoms.

We aim to create a world where mental health is no longer stigmatized or marginalized, but rather is embraced as an integral part of one's overall well-being.

We believe that by providing quality care that is both evidence-based and compassionate, we can empower individuals to take charge of their mental health and achieve their full potential. We are passionate about making a positive impact on the lives of those struggling with mental health issues and we strive to be a force for positive change in the field of mental healthcare.

About the Role

We are hiring an Executive Assistant to optimize our Co-founder’s productivity, as Rula continues to expand its commercial organization. A typical day may involve delivering a keynote talk, attending three internal meetings, conducting two key external calls with C-level executives from Fortune 10 companies, managing a flight home, scheduling five new meetings, handling approximately 200 emails, and addressing an urgent internal fundraising matter. This role is essential in supporting these tasks for our Co-founder by facilitating strategic thinking, prioritizing critical tasks, and managing both internal and external priorities effectively. You’ll be part of a dynamic team supporting over 100 people as we expand rapidly.

This isn’t just your standard administrative role; you'll be a trusted partner in driving our growth. We’re looking for someone who is organized, communicates clearly, thinks critically, pays attention to details, and, most importantly, gets things done. If you’re personable and ready for a challenge, we’d love for you to apply!

Required Qualifications

• 5+ years of experience as an Executive Assistant to a CRO or C-level exec in a public company or large private company (100+ employees)

• Demonstrated experience supporting multiple executives when required

• Experience working remotely in an asynchronous culture

• Proven ability to manage calendars effectively, including preparation, while exercising strong independent judgment and resourcefulness

• Skilled in heavy travel coordination, including last-minute flight changes, expense tracking, and designing adaptable day-by-day agendas

• Experience managing personal appointments (approximately 15-20% of responsibilities)

• Proficient communication skills, with experience communicating effectively with partners, executives, and investors, both written and oral

• Ability to prioritize a high volume of tasks, responding with a sense of urgency to inbound and outbound requests

• Ability to adapt working hours to align with the co-founder’s schedule

Preferred Qualifications

While having the preferred qualifications enhances your candidacy, having all of them is not mandatory. We encourage all interested applicants to apply, even those who may not meet every preferred requirement.

• Based in EST or CST time zones

• Familiarity with tools such as Salesforce, Looker, and automation tools (Gemini, Superhuman, etc.)

• Experience coordinating events including internal team dinners, offsites, and monthly business reviews, as well as external meals and in-person meetings/preparation

• Proficiency in Google Suite

• Experience supporting a founder, with knowledge of coordinating board meetings, managing investor relations, and working with directors

We're serious about your well-being! As part of our team, full-time employees receive:

• 100% remote work environment: Working hours to support a healthy work-life balance, ensuring you can meet both professional and personal commitments

• Attractive pay and benefits: Full transparency of pay ranges regardless of where you live in the United States

• Comprehensive health benefits: Medical, dental, vision, life, disability, and FSA/HSA

• 401(k) plan access: Start saving for your future

• Generous time-off policies: Including 2 company-wide shutdown weeks each year for self-care (for most employees)

• Paid parental leave: Available for all parents, including birthing, non-birthing, adopting, and fostering

• Employee Assistance Program (EAP): Support for your mental and physical health

• New hire home office stipend: Set up your workspace for success

• Quarterly department stipend: Fund team-building activities or in-person gatherings

• Wellness events and lunch & learns: Explore a variety of engaging topics

• Community and employee resource groups: Participate in groups that celebrate employee identity and lived experiences, fostering a sense of community and belonging for all

• Discounted programs: Fetch, SmartSpend, Ladder, SoFi

Our team

We believe that diversity, equity, and inclusion are fundamental to our mission of making mental healthcare work for everyone. We are dedicated to having a culture of inclusion that will support our employees in feeling safe, seen, heard, and valued.