Stock Administration Manager - Klaviyo｜Meet.jobs

Calling all Stock Plan Enthusiasts! We’re on the lookout for a Stock Administration Manager who’s as scrappy as they are savvy, with a passion for building an extraordinary experience. If you’re a master of stock administration, thrive on building robust processes and fostering strong business relationships, we want to hear from you. Join us in shaping the future of Klaviyo’s stock programs!

How You'll Make a Difference

• Own day-to-day operations including equity transaction processing, file feed management, employee questions, etc…
• Support efforts to grow and scale the function through automation, process improvement, and partnership with internal and external business partners
• Support employee education and communication initiatives
• Partner across Klaviyo’s Finance, Legal, Payroll, People Technology and HR teams to ensure accurate budgeting, financial reporting, timely tax withholding and payroll reporting, and compliance with securities and tax laws, regulations and disclosure requirements
• Prepare data analysis and forecast modeling scenarios for shares available, participant vesting, etc.
• Perform monthly, quarterly, and annual reconciliations
• Prepare and maintain documentation of equity-related processes for external audits and compliance with internal controls
• Build best in class processes and process documentation
• Participate in other compliance program development as needed
• Special projects as needed, including ad hoc equity and tax research and efforts to develop, implement and improve processes that improve support of business clients

Who You Are

• Employee advocate who is serious about delivering an exceptional and frictionless employee experience
• A scrappy spirit that thrives on challenges and drives results
• Global experience with knowledge of reporting, taxation and regulatory filing requirements
• Ability to architect streamlined processes that keep pace with our rapid growth
• Proven track record of high velocity in work output, thriving in a fast-paced environment, exceptional attention to detail and a proactive approach to problem-solving
• Build workflows enabling us to scale without compromising quality, ensuring that our
• operations remain seamless and agile
• Ability to communicate effectively, clearly, and concisely both verbally and in writing
• Demonstrated strong analytical and negotiation skills; ability to successfully perform independent in-depth analysis and present findings
• Strong Excel skills, ability to leverage complex formulas and modeling
• Ability to handle confidential information with discretion

Education and Experience:

• Bachelor's degree in accounting, business administration, finance, or similar field
• 7+ years' experience working in a global equity administration role for a public company
• Comprehensive understanding of accounting standards, taxation, laws and regulations related to equity compensation
• Certified Equity Professional (CEP) certification preferred